** [#goal Goal]

** [#members Members]

** [#mailing_list Mailing List]

** [#meeting_venues Meeting Venues]

** [#meeting_equipment Meeting Equipment]

** [#meeting_roles Meeting Roles]

** [#meeting_internet_access Meeting Internet Access]

*** [#useful_information Useful Information]



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!! Goal

To organize effective meetings for the benefit of MelbWireless members.



!! Members

TysonClugg %%%

DarrenDreis %%%

MichaelBorthwick %%%

JamesHealy %%%

TroyMitchell %%%



!! Mailing List

The WGMeetings mail-list has been closed although the group is still active, contact members directly from their details pages above, or alternately mail committee@wireless.org.au for input / queries.



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For information on past and present meetings, see MelbWirelessMeetings.



A [MeetingTemplate template] for meeting wiki has been created.



MeetingProcedure describes what needs to be done for each meeting.



!! Meeting Venues

Venues should:

* Provide easy access via common modes of transport.

* Be in the populous central of Melbourne.  This is regarded as being further towards the east of the city.  The reason is of course so that the distance travelled by most members is minimised.

* Allow us to hold our meetings in the format which suits us.  At the moment this means the venue should:

** Be congenative to talking amoungst members during designated breaks.

** Have both indoor and outdoor areas to afford protection from the weather, while allowing the demonstration of large equipment.

** Have seating capacity for at least 50% of attending members.  Most people can cope with not being seated during demonstrations and presentations, but people are more comfortable when seated.

** Have sutiable accoustics to allow attendees to hear presentations without requiring the use of amplification.

** Have a reasonable amount of power and table space available to allow attendees to:

*** Demonstrate equipment (but not to sit idle and waste valuable space).

*** Participate in group testing.

*** Sell equipment or services, by prior arragement with [WGMeetings].

** Have an area that can be set aside as a "stage".  It is desirable for this area to have:

*** A camera, projector and screen, to allow all members visibility of intricate demonstations.

*** A public address system (preferably with a wireless microphone)

*** Sufficient lighting control to allow lighting of the stage on its own.



For a list of venues, see MeetingVenue.



!! Meeting Equipment

* CommitteeEquipment

* BarbequeEquipment

** 4 burner gas barbecue (owned by scouts at HawthornScoutHall)

** LPG gas bottle (stored at HawthornScoutHall)

* PortableShelter

* PresentationEquipment

** Data/video projector and leads (DarrenDreis)

* HawthornScoutHall

** Tables

** Chairs

* NickSibbing

** Name tags & marker

** Signs

*** No Alcohol

*** Gold coin donation

* TysonClugg

** Attendance Roll

* MichaelBorthwick

** Digital video camera

*** Video CD: Modifying a Galaxy Antenna

* DarrenDreis



!! Meeting Roles

There are common roles required to be fulfilled at each meeting, these include at the least: 

* MC - To generally direct the focus of the event.

* Door - To greet people, take donations and encourage name tags and ensure people feel welcome.

* Cook - To direct and manage food and drink.

Other roles include a Second for all above defined roles, this is almost required on nights with more than 50-60 people, especially at the door.

* 'Helpers' - To generally assist people, whether they look lost, in need of direction or linking up with someone in their Regional group.

* Tech - To assist with network / configuration / hardware issues.



!! Meeting Internet Access

* MeetingInternetAccess



!!! Useful Information

* (http://www.dia.govt.nz/businesses/cdg/e_1.html Running effective meetings)

* (http://www.foodsafety.vic.gov.au/ Food Safety Victoria)

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